Detailed Zoom Guidelines for Workshop Chairs
Before the Workshop
How to join the Workshop
An invitation email will be sent to all Workshop chairs by the conference organizers. You will be provided with the required Zoom link before the conference.
Using the invitation, you can join a Zoom session by clicking on the link to join it.
A conference administrator will make you the host of the respective session. After that you will be responsible for executing the Special Session.
During the Workshop
Please join the session at the exact time mentioned in the IEEE ITSC 2020 Program.
We recommend that you turn on your video to engage the attendees during the session introduction. This can be done by selecting video connection when joining a Zoom meeting.
After introducing the session and the first presenter, you will have to turn off the video so that the attendees can focus on the presentation.
You can manage the attendee by clicking on the “View all attendees” link under the Participants panel.
Workshop Chair Responsibilities for Q&A during the Workshop
During the presentation, please keep track of the questions on the Q&A panel on the side-panel on the right of the Zoom window.
Sometimes the audience may need to clarify their question. In that case, it is upon the discretion of the chair to unmute the attendee who placed the question to make clarifications.
Please be mindful of the Q&A time limits. The IEEE ITSC 2020 should be followed as published in the IEEE ITSC 2020 website.