Detailed Zoom Guidelines for Special Session Chairs
Before the Session
Please install Zoom in advance. Make sure that your internet connection is stable.
Before the conference, pre-recorded presentations and slides will be made available to all Special Session chairs.
How to join the Session
An invitation email will be sent to all Special Session chairs by the conference organizers. You will be provided with the required Zoom link before the conference.
Using the invitation, you can join a Zoom session by clicking on the link to join it.
A conference administrator will make you the host of the respective session. After that you will be responsible for executing the Special Session.
During the Session
Please join the session at the exact time mentioned in the IEEE ITSC 2020 Program.
We recommend that you turn on your video to engage the attendees during the session introduction. This can be done by selecting video connection when joining a Zoom meeting.
After introducing the session and the first presenter, you will have to turn off the video so that the attendees can focus on the presentation.
You can manage the attendee by clicking on the “View all attendees” link under the Participants panel.
Special Session Chair Responsibilities for Q&A during Session
During the presentation, please keep track of the questions on the Q&A panel on the side-panel on the right of the Zoom window.
After the video play back, unmute yourself and the corresponding author/presenter only (if he/she is present).
Please be mindful of the Q&A time limits. The IEEE ITSC 2020 should be followed as published in the IEEE ITSC 2020 website.
Please collect the unanswered questions to follow-up and forward them to the following email address: firstname.lastname@example.org.