General responsibilities of a Workshop Chair

  • Introduce the session, and then each author/paper-title before their presentation.

  • Take chat questions from the Q&A panel during the presentations.

  • Read the questions to the presenters during the Q&A period.

  • Please make sure that no delays exist, compared to the allocated total time slots for each presentation.

  • Make sure the time is strictly adhered to and does not extend past the planned allocated time of each Workshop (conference administrators will automatically close the Workshop if time is exceeded).

Detailed Zoom Guidelines for Workshop Chairs

Before the Workshop

  • Please install Zoom in advance. Make sure that your internet connection is stable.

How to join the Workshop

  • An invitation email will be sent to all Workshop chairs by the conference organizers. You will be provided with the required Zoom link before the conference.

  • Using the invitation, you can join a Zoom session by clicking on the link to join it.

  • A conference administrator will make you the host of the respective session. After that you will be responsible for executing the Special Session.

During the Workshop

  • Please join the session at the exact time mentioned in the IEEE ITSC 2020 Program.

  • We recommend that you turn on your video to engage the attendees during the session introduction. This can be done by selecting video connection when joining a Zoom meeting.

  • After introducing the session and the first presenter, you will have to turn off the video so that the attendees can focus on the presentation.

  • You can manage the attendee by clicking on the “View all attendees” link under the Participants panel.

Workshop Chair Responsibilities for Q&A during the Workshop

  • During the presentation, please keep track of the questions on the Q&A panel on the side-panel on the right of the Zoom window.

  • Sometimes the audience may need to clarify their question. In that case, it is upon the discretion of the chair to unmute the attendee who placed the question to make clarifications.

  • Please be mindful of the Q&A time limits. The IEEE ITSC 2020 should be followed as published in the IEEE ITSC 2020 website.

Close Menu